12 Better Ways To Say "Sincerely" In Formal Emails (2023)

“Sincerely” is a word used to close emails since emails began to exist. However, it’s somewhat outdated today, and it might help you to learn about a few alternatives that you can use. This article will give you the best options and show you how they work.

What Can I Say Instead Of “Sincerely” In Formal Emails?

There are plenty of other ways we can close an email. We want you to take a look into the following:

  • All the best
  • Best wishes
  • My best
  • Kind regards
  • Fond regards
  • Regards
  • Looking forward to hearing from you
  • Looking forward to seeing you
  • Looking forward to working with you
  • Thank you
  • Thanks again
  • With appreciation
12 Better Ways To Say "Sincerely" In Formal Emails (1)

The preferred version is “all the best.” It works well to close an email to keep our formal tone intact. It’s a great way to wish somebody well (which you do not get with “sincerely”), and it shows that you have good manners and a professional attitude.

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All The Best

“All the best” is a great way to replace “sincerely.” It still shows that we are “sincere” about our closer, but that we also have feelings and want to offer all the recipients our “best.” That means we care about them and want them to succeed.

Some of these examples will help to make more sense of it:

  • Dear Mr. Marriot,
  • I would love to do those things with you!
  • All the best,
  • Sarah Walker
  • Dear ma’am,
  • I have a few problems that I would like to discuss with you in private about these events.
  • All the best,
  • Mr. Sherridon

Best Wishes

“Best wishes” is a common way for people to offer their friendship in formal emails. It’s good because it stays true to the polite and professional values we look for when originally using “sincerely.”

Here are a few great examples of how it works:

  • To Holders Inc.,
  • I would like to enquire about the new position that’s opened up.
  • Best wishes,
  • Mr. Tomkins
  • Dear all,
  • I think it’s time that we took a few days off to celebrate the news of the merger.
  • Best wishes,
  • Mrs. Montague

My Best

“My best” works when we want to show the recipients that we offer our “best” wishes to them. It’s just a variation of “best wishes,” but the implication is still the same. It’s a polite ending for many formal emails.

Check out some of these examples to see how it works:

  • Hello Mr. Horn,
  • I think it’s time that I move away from this company, so I’m handing in my notice now.
  • My best,
  • Charlotte Walsbury
  • Dear Arthur,
  • I would like to have this meeting with you at two on Wednesday if that works well.
  • My best,
  • Mariah Hill

Kind Regards

“Kind regards” is one of the more popular choices for signing an email formally. However, we did not include it higher because some people think “kind regards” is often as overused as “sincerely” (thus losing some of its original meaning over time).

“Kind regards” is so common that many people think it’s a “default” option for some now. When you sign an email off with it, it’s likely that the readers will think you’re lazy or that you don’t have time to think of a better way to end it.

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Nevertheless, we can use this phrase in the following situations:

  • Dear Mr. Michaels,
  • I regret to inform you that you did not make the cut for the new team on this project.
  • Kind regards,
  • Tom Watson
  • Hello Harrison,
  • I think it’s time for us to have a discussion about this matter, and I’ll let you know when works best.
  • Kind regards,
  • Harriet Walnut

Fond Regards

“Fond regards” is another way of using an adjective to make “regards” a more polite phrase. We can use it when we want to show that we are “fond” of the people receiving our emails. It’s a common ending and works well in many cases.

Here are some examples that show it in action:

  • Dear team,
  • I would like to host an event over the next two weekends and need all hands on deck for this one.
  • Fond regards,
  • Tommy Wise
  • Hello Hugo,
  • I’m glad you got in touch with me about this, and I’ll be more than happy to help you with whatever you need.
  • Fond regards,
  • Sam Gamgee


“Regards” is one of the simplest forms of signing an email. However, some people think it’s the rudest of all the other “regards” options provided. Since we do not use an adjective to describe “regards” in a positive way, some people avoid using this phrase.

Here are some examples to show you how it works, though:

  • To Mr. Martinson,
  • I would like to discuss your future at this company when you have a moment spare.
  • Regards,
  • Dani White
  • Dear all,
  • It’s time for the CEO to do their bimonthly visit again, so I expect you all to be on your best behavior.
  • Regards,
  • Kingsley

Looking Forward To Hearing From You

We could use “looking forward to hearing from you” if we want to be more specific. It works well when we expect an update or information from the person to whom we sent the email. It’s a great way to show that we’re excited to hear back from them.

Check out some of these examples to see how it works:

  • Dear Picasso,
  • I need an update on the service you provided me and how long is left on the package.
  • Looking forward to hearing from you,
  • Daniel Waters
  • Hey Lewis,
  • If it’s all the same to you, I’d like to know where you’re at with the project and how long you’re expecting it to take.
  • Looking forward to hearing from you,
  • Mr. Borris

Looking Forward To Seeing You

If you have set up a meeting with someone soon, then “looking forward to seeing you” works well. It is slightly more specific again, but we can use it whenever we know that we’ll “see” someone, and we have arranged something to action that.

You could use this phrase in the following situations:

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  • To Tom,
  • Yes, I think Friday night works the best to arrange this meeting with all the night shift workers.
  • Looking forward to seeing you all there,
  • Mr. Danvers
  • Hey Martin,
  • I think we can fit you in for an appointment during the three o’clock session.
  • Looking forward to seeing you,
  • Lara

Looking Forward To Working With You

You might use this phrase when you or someone else is new to a company. Again, it’s a specific choice when signing an email. It works well when we have not “worked” with the people in the email yet, and we are “looking forward” to getting a chance to work with them.

How about checking out some of these examples to see how it works:

  • Dear Mr. Parker,
  • I’m glad that we’ve managed to come to this arrangement so swiftly.
  • Looking forward to working with you,
  • Mrs. Probe
  • Dear team,
  • I’m the new manager in the unit, and I’m going to be running you through individual meetings to see where you’re at currently.
  • I’m looking forward to working with you all,
  • Mr. Jenkins

Thank You

“Thank you” is a simple way to replace “sincerely,” but it works well in many cases. We can use it when we appreciate someone’s help or cooperation. It’s one of the more polite ways we can give someone a command or order if we’re above them.

“Thank you” works even when someone has yet to do the thing we have asked them. If we’ve sent an email asking them to complete a task, we can end it with “thank you” to take for granted the fact that they will get round to it for us.

A simple “thank you” can work formally in the following ways:

  • Dear all,
  • I appreciate all your hard work over this last holiday season, and I know it could not have been easy.
  • Thank you,
  • Mr. Beverage
  • Hello Michael,
  • I think that six will work the best for me if you’re free then.
  • Thank you,
  • Steven Gear

Thanks Again

“Thank again” works best when you’ve already used the words “thank you” in an email (or appreciated someone in another way). We use “again” to reiterate the message, which helps to show that we’re truly grateful for whatever someone may have done.

Check out some of these examples to see how it works:

  • Dear Mr. Walker,
  • Thank you for letting me know about this, and I will fix it ASAP.
  • Thanks again,
  • Carl
  • Dear IT Department,
  • Thank you for doing your best to fix the system in time for tomorrow’s event.
  • Thanks again,
  • Mr. Dean

With Appreciation

“With appreciation” is another great way to use “thank you.” However, this time, we use “appreciation” to show that we are gracefully accepting the previous email or exchange. It works by assuming that someone will be happy to help us to some extent.

Check out some of these examples to see how it works:

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  • Dear Mr. Sonny,
  • I have completed the project you asked of me.
  • With appreciation,
  • Dan Bennett
  • Dear sir,
  • I’m glad that you came to me with this information.
  • With appreciation,
  • Susan Storm

You may also like:
“Yours Faithfully” or “Yours Sincerely”? Best Choice In Formal Letters
9 Best Words for The Final Section of a Letter

12 Better Ways To Say "Sincerely" In Formal Emails (2)

Martin Lassen

Martin holds a Master’s degree in Finance and International Business. He has six years of experience in professional communication with clients, executives, and colleagues. Furthermore, he has teaching experience from Aarhus University. Martin has been featured as an expert in communication and teaching on Forbes and Shopify. Read more about Martin here.

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Related posts:

  1. “Yours Faithfully” or “Yours Sincerely”? Best Choice In Formal Letters
  2. How to Write a Thank-You Email to a Professor (Examples)
  3. 12 Better Ways To Say “Best Regards” (Professional Email)
  4. Comma after “Sincerely” in Emails? (Helpful Examples)


What is the best closing salutation? ›

Take a look at some of the best business letter closings you will come across.
  • 1 Yours truly.
  • 2 Sincerely.
  • 3 Thanks again.
  • 4 Appreciatively.
  • 5 Respectfully.
  • 6 Faithfully.
  • 6 Regards.
  • 7 Best regards.
Jun 2, 2022

Do you say sincerely in professional email? ›

“Sincerely” can be used in business emails or personal communication in American English.

How do you end an email in a professional manner? ›

8 Professional Email Sign-Offs to Use — and 6 to Avoid
  1. Sincerely.
  2. Best.
  3. Regards.
  4. All the best.
  5. Thank you.
  6. Thanks.
  7. Thank you in advance.
  8. Stay tuned.
Nov 25, 2022

How do you end a formal politely? ›

The preferred letter ending phrases for formal, social, or business correspondence are “Sincerely,” “Sincerely yours,” “Very sincerely,” or “Very sincerely yours.” “Kind(est) regards,” and “Warm(est) regards” fill a nice gap between formal and more intimate closings.

Which is better sincerely or respectfully? ›

"Sincerely" and "Regards" are common. If you already have a business relationship with the other party, "Best wishes" and "Kindest regards" are appropriate. If the letter is going to someone you respect or is a high-level executive above your own company stature, "Respectfully yours" demonstrates that respect.

What can I close instead of sincerely? ›

Alternatives to "Sincerely" and when to use them
  • All my best.
  • Best or Best wishes.
  • Goodbye.
  • Regards or Warm regards.
  • Respectfully.
  • Looking forward to hearing from you.
  • Speak to you soon.
  • Take care.
Dec 20, 2022

What is a professional closing salutation? ›

“Sincerely,” “Yours truly” and “Cordially” work well for most forms of correspondence. However, if you know the reader well and the tone of the message calls for a more personal ending (for example, an email to congratulate a colleague on a promotion), you could use “Best wishes,” “Regards,” or “Warmest regards.”

What is a professional ending to a letter? ›

If you want to be very formal in closing your business letter, consider using one of these phrases: Respectfully. Yours sincerely. Yours respectfully.

What are 3 good closing lines to a professional email? ›

Here are a few of the most common ways to end a professional email:
  • Best.
  • Sincerely.
  • Regards.
  • Thank you.
  • Respectfully.
  • Please let me know if you have any questions.
  • Looking forward to our meeting.
  • Thank you for your consideration.

What's another way to say sincerely in an email? ›

Formal alternatives to Best Regards include “Sincerely,” “Sincerely Yours,” “Yours Truly,” “Faithfully Yours,” “Respectfully Yours,” “With Sincere Appreciation,” and “With Gratitude.” On the other hand, some informal alternatives include “Best,” “Thanks,” “See you soon,” “Take care,” “Love,” “I miss you,” and “Hugs.” ...

Is sincerely too formal? ›

Don't be too formal

It's seen as too formal to use something like “Yours sincerely.” If you read your writing and come across as something out of a Dickens or Jane Austen novel, it might be a good idea to rewrite your email.

What can I say instead of kind regards? ›

"Kind Regards" Alternatives
  • Sincerely.
  • Cordially.
  • Many thanks.
  • Take care.
  • Sending you the best.
  • Respectfully.
  • Thank you for reading.
  • With gratitude.
Jun 25, 2019

How do you end a formal letter in a sentence? ›

Typically, closing salutations for informal letters include such phrases as: "Yours truly,", "Your friend,", "All the best,", Take care,". These days, more informal closing salutations are also acceptable, such as: "See you soon,", "Don't be a stranger,", etc. Left-justify the closing salutation.

Which is more formal sincerely or Very truly yours? ›

“Yours truly” is the most businesslike sign-off, even when “very” is thrown in, and “Sincerely yours” is the formal closing for social correspondence when the writer is not inspired to offer something in the range from “Affectionately yours” to “Love and kisses.” Similarly, “Dear” is the conventional salutation, by no ...

Is respectfully a good email closing? ›

Cordially – this is super formal and sounds a bit stiff, so save for a formal email to a new professional contact. Respectfully – goes without saying, but this implies respect for your recipient, so only use if you want to convey this.

How does a CEO end a letter? ›

You can also use “warm regards” or “kind regards” to keep the formality but add a touch of extra (appropriate) friendliness. Respectfully. This closing is perhaps the most formal and is best used when you would like to convey the utmost deference to someone.

What is the most formal salutation? ›

The most formal salutation is Dear, [title], then the last name. If you're unsure of the person's pronouns, it's a good idea to use Dear [First and last name] or Dear [First name]. When you don't know the recipient's name, you can use Hello or Greetings.

What is formal signature email? ›

Professional email signatures are like digital business cards placed at the bottom of emails. They usually include your full name, company details, and contact information. Email senders can also add more interactive elements, such as photos, logos, or even links for marketing and other business purposes.

What is a good synonym for sincerely? ›

synonyms for sincerely
  • candidly.
  • deeply.
  • earnestly.
  • genuinely.
  • naturally.
  • profoundly.
  • really.
  • truly.

What's a good sentence for sincerely? ›

I should like most sincerely to congratulate him. I sincerely believe that we need an ambitious reform. I sincerely trust that his legislative attempts will be more successful than those we have had in the past. I sincerely hope this word will not be omitted.

What can I say instead of regards? ›

"Kind Regards" Alternatives
  • Sincerely.
  • Cordially.
  • Many thanks.
  • Take care.
  • Sending you the best.
  • Respectfully.
  • Thank you for reading.
  • With gratitude.
Jun 25, 2019

Is sincerely too informal? ›

Sincerely conveys the right tone for formal correspondence. Keep in mind that it's likely to come off as stuffy in more casual business emails.

Is sincerely a formal greeting? ›

'Yours sincerely' and 'Yours faithfully' should be reserved for formal emails and letters, such as job applications and business correspondence. You are unlikely to encounter these in day-to-day email correspondence. Hence, 'Kind regards' and 'Best regards' are better options for workplace emails.

How do you write sincerely in an email? ›

In this case, most people get confused, so they start writing the email closure with capital letters. The correct way is to capitalize only the first letter of the first word. For example: Yours sincerely.

Is sincerely a formal word? ›

“Sincerely” is an adverb meaning “genuinely” and is used to emphasize your honest intentions toward the person addressed. This sign-off is relatively formal, but according to some authorities it should only be used when writing to someone you already know, not a complete stranger.

What is a closing sentence for email? ›

I look forward to hearing from you soon / meeting you next Tuesday. I look forward to seeing you soon. I'm looking forward to your reply. We hope that we may continue to rely on your valued custom.

How do you say regards professionally? ›

Examples of proper ways to end an email
  1. Formal (business): Yours sincerely; Sincerely.
  2. Semi-formal: With best regards; With kindest regards; Warmest regards.
  3. Informal: Regards; Kind regards; Best regards.
  4. Personal: Yours truly; Cheers; Love.
Jan 25, 2023

Is sincerely outdated? ›

Sincerely — unless you're writing a letter or making a formal announcement, using “sincerely” is sincerely outdated.


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